Working with Long Documents

Aim

• To raise awareness of the facilities for handling long documents, (such as technical reports).
• To develop the skills needed to create a document structure so that it is easy to manage or change later on.

Prerequisites

• This module assumes a good working knowledge of Word and a reasonable typing speed. A knowledge of Word styles would also be a distinct advantage.

Content

• Functional overview – what features are available for handling long documents such as technical reports?
• Useful views – working with the outline view and document map
• Using section breaks – how to divide a document into logical independent sections
• Headers and footers – how to set them up independently for each section, (e.g. with different appearance, information or field formatting)
• Working with fields – overview of their function and use, revealing field codes, practice using fields such as page no, file name and style ref
• Creating a table of contents – ensuring that heading styles have been correctly applied, applying a table of contents style, customising options and updating the list
• Creating an index entry – selecting words to add, creating and customising the table, updating the table
• Using cross references and footnotes – how to insert them, change them and delete them
• Section and list numbering – how to set up suitable styles and apply them, renumbering sections and lists, how to correct numbering problems
• Printing – how to print a page or range of pages within a section