Hints and Tips - Microsoft Project (2 Levels)

1. Fill a range of ‘cells’…
• enter the data to be copied in cell
• select this ‘cell’ and Click and Drag down to highlight the cells to be filled
• press CTRL + D
2. Quickly link all activities in a project…
• Click on any column heading in the data table, (e.g. ‘Task Name’)
• press CTRL + F2
3. Quickly unlink all activities in a project…
• Click on any column heading in the data table
• press CTRL + SHIFT + F2
4. View the Gantt bar for the currently selected activity…
• from the Gantt chart select the activity of interest
• press CTRL + SHIFT + F5
5. Zoom in the Gantt chart…
• hold down the CTRL key whilst at the same time…
• gently rolling the central mouse wheel, (without pressing it)
6. View the Timescale dialog box
• Double Click anywhere in the timescale, (top of Gantt chart)
7. Display the Bar Styles dialog box
• Double Click anywhere on the white background of the Gantt chart
8. View activity details
• Double Click anywhere on the activities details in the table
9. Quickly switch tables
• Right Click on the large grey square at the top left of any table
• pick the desired table from the list
10. Quickly change a task relationship
• Double Click any linking arrow in the Gantt chart
• make the changes, (e.g. to the Type of link or by adding Lag)
11. Go to a specific task ID or date
• press F5
• either enter a task ID or a date, (or both)
12. Delete the contents of a ‘cell’, (rather than the whole task)
• select the ‘cell’ and press CTRL + RETURN

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